By bringing
together a number of privately owned archives into one organization
Our aims are:
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To collate and
digitise collections of negatives and to catalogue photographs,
books, reports, maps and plans of the UK and European 20th
Century military archaeology / architecture and history relating
to airfields.
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To collate and
digitise collections of negatives and to catalogue photographs,
books, reports, maps and plans of the UK and European Civil
airports and airfields.
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To record digitally in the 21st Century the former military
landscape, extant structures and surviving infrastructure.
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To record
digitally in the 21st Century Civil airports and
airfields both in service and disused
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This data will
form a unique collection of photographs, books and paper-medium
archive that we believe is important in a National context.
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The
information will be made available by digital means to
organizations or individuals such as universities, schools or
researchers.
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To make the
physical archive available to researchers, universities and
schools.
The
directors of the company will act as trustees of the collection. If
the company becomes insolvent then the donated archives will be
returned to the donor, next of kin or, where alternatives have been
exhausted, donate to a similar organisation or charity.
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The five year plan of AiX – ARG Archive Limited will consist of two
elements. The first will be the formation of an on-line digital
archive, the mechanics of which are detailed below. Secondly, and
running parallel with the digital archive, will be the formation and
development of the physical archive to the point where it is viewed
as a working research and reference facility. This process will be
achieved in four separate phases and is detailed below.
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It is recognised that the establishment of the physical archive will
not occur overnight. Equally it is also recognised that the
potential for historic and contemporary photos and documents to be
lost until it is established is significant. As such the company is
committed to establishing a digital archive. Despite being seen as
an interim measure it will continue to run alongside the physical
archive once that has been established, effectively becoming an
archive back up.
The on line archive will enable people to donate digital copies of
their photographs, documents and other media to a secure searchable
on-line archive that will be ‘future proof’. Donors will be able to
set the level of access to their files; this will be along the lines
of:
• No access – storage only
• Member only access
• Public access.
Uploading images to the archive servers will be via a downloadable
‘tool’, a piece of software that will be given to people who wish to
upload. The tool is a purpose designed unique piece of software.
This software will:
• Store a copy of the original safely to a secure location
• Upload a copy of the item to the Web in the form of a formatted
Webpage
• Generate a Web Index
• Generate a CSV record of key data for a master database
• Output in XML or any desired format.
The heart of the system is a unique automated file naming convention
that will:
• Identify the nature of image (or material)
• Uniquely Identify the Owner of the material
• Other data for cataloguing purposes
• Create an accompanying file with expanded information about the
material.
This system will:
• Create a structured Web Archive
• Create a master archiving convention irrespective of the nature of
the item (e.g. DVD, Paper, Microfiche etc.)
• Backup source and renamed material securely
• Create output to allow Kiosk display for museums etc.
• Be database neutral - i.e. Records can be imported and processed
in any known format.
• Allow commerce activity for copyright holders.
• Very simple to use.
• Only work on Windows based machines for the time being
Typically any individual image or item can be processed in around 30
seconds - a little more if lengthy accompanying narrative notes have
to be written.
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CGI Impression Of
The Museum & Permanent Archive
PHASE ONE – INITIAL
SET-UP
Listed below are the typical set-up cost areas which will vary
depending on the chosen location and the degree of rehabilitation it
requires.
Legal and Statutory Costs:
Legal Issues and fees:
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Company/Charity/Educational
Trust formation.
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Contracts of Employment, Terms
and Conditions of Trade, Website Terms and Conditions of Use.
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Initial Heads of Agreement
with Landlord.
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Landlord’s fees.
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Own fees.
Insurance:
Business Services:
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Bank charges
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Accountancy and
other professional fees (land agent, architect etc.?).
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Agreements/fees
with utility companies (electrical, water, telecom etc.)
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Website
development and fees, computer licences etc.
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Local authority
fees.
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Planning
permission.
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Business rates.
Building/Property
Conversion:
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Provision of
security measures (CCTV, access control, locks, smoke detectors,
fire alarms etc. to meet insurance requirements).
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Dry
lining/decoration.
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Provision of
utility connections (electrical, potable water, sewage etc.)
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Rewiring/electrical safety checks.
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Plumbing and waste
water services.
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Installation of
heating and ventilation systems.
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Connection to
telecom services ('phone, broadband etc.).
Fitting Out:
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Office
equipment/kitchen/janitorial etc.
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Furniture (desks,
chairs, filing cabinets, carpets, window blinds etc.)
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Machinery
(photocopier, FAX machine, computer system, printers,
stationery).
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Meeting room /
visitor research tables, chairs, research aids (table lamps
etc.).
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Kitchen equipment
(kettle, crockery, cutlery, fridge, water heater etc.).
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Janitorial
(Hoover, broom, waste paper bins, toilet paper, kitchen roll
etc.).
Archival storage
equipment: Filing cabinets, racking/shelving, plans chests,
tables, benches etc.).
Archival accessories (box files, suspension files, document wallets,
lever arch files etc.)
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